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Contractor Rules and Regulations
1.A Contractor Work Approval Form must be filed out for each project the lot owner wishes to employ a contractor to work on the site. Work will not be permitted unless the Association is presented with this completed form.
2.Proposals for conservation and restoration work must be approved by the Association before work begins.
3.Two days advance notice is required for the installation of a memorial in order to properly prepare for the placement and to avoid events and funerals. Funerals always take precedence over memorial installation. Work must stop immediately and vehicles removed from view of the funeral.
4.All installation, engraving, and restoration work must be performed on Monday through Friday during office hours with the supervision of a member of the Association. Work will not be performed when there is snow, ice, heavy rain, strong winds, or lightning.
5.The Association will designate and map the location of the memorial.
6.All monuments, benches, and stones shall be plumb and level.
7.Installation should be 3’ on center of single burial plots or otherwise directed and marked by Association staff for adjoining family plots.
8.Concrete foundations are mandatory and installed at the owner’s expense. They must be plumb with surrounding memorials, level, and set 1” below grade. The depth of excavation for a memorial shall be approximately one-half the height of the memorial unless installed in compliance with current industry standards. A concrete foundation should extend 6” past the perimeter of the base but no wider than the plot itself. For larger structures, the foundation should adhere to local building code and current engineering standards. Planning for foundation setting should be scheduled with the Association at least two days prior to work.
9.Memorials with multiple pieces must be secured together with stainless steel pins.
10.For Department of Veterans Affairs headstones, the base of the tablet must be placed 17” below grade. The face of flush markers should never be placed below grade.
11.The address of the burial plot, Range and Site numbers, must appear on the monument in either the lower right hand corner of the front or the back. For example: R70 / S200
12. Hydraulic lime mortar is the preferred mortar at the site. The product “Set-Rite” or hydrated lime mortar shall be used to seal all joints on new installations. Portland cement is prohibited except for foundations. Vinyl, latex, silicone, “Crazy Glue”, “Gorilla Glue”, epoxy, tar, caulk, and sealants are prohibited.
13.Qualified conservation methods and historically sensitive materials are required for restoration work.
14.Memorials must be natural stone, such as marble, granite, slate, or sandstone, or non-ferrous metals such as bronze. All other materials are subject to review and approval by the Board of Directors.
15.Fasteners and hardware shall be bronze or stainless steel.
16.All adornments capable of retaining water must have a weep hole.
17.All trash, materials, and supplies must be cleaned up and removed from the property by the end of each day. Equipment left on site is at the sole risk and liability of loss, damage, or theft of the installer/contractor.
18.The grade and plant material must be restored to its previous condition prior to work, and when grass is unable to be restored, grass seed should be mixed with the exposed dirt.
19.All contractors must provide a certificate of insurance for all liabilities prior to working on the grounds.
20.Upon inspection by the Association, if a foundation, memorial, or engraving job is found to conflict with the Rules and Regulations, the Association with give the contractor written notice of the necessary corrections that must be performed at the expense of the contractor.
21.Installers who fail to correct their work after notification or are unable to adhere to the Rules and Regulations may be restricted from further work at the site.
©2013 Historic Congressional Cemetery